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A part-time head of digital for small regulated firms.

We run your firm's systems, data and AI, and keep the written record your insurer, regulator and clients ask for. For law firms, RICS-regulated surveying firms and accountancy practices of roughly 10 to 200 people in the UK and Cyprus.

Book a 20-minute callAI Evidence Pack: £1,500, one week

Embedded Head of Digital from £4,000 a month. Builds from £7,500.
Prices exclude VAT, which is added where applicable.

Recognise any of these?

  • The SRA’s warning notice on AI (August 2026) asks every firm it regulates to supervise AI-assisted work, protect client confidentiality and keep staff competent and up to date, and the firm’s answer isn’t written down.
  • Your professional indemnity insurance (PII) proposal form or a client’s due-diligence questionnaire asks how the firm uses AI and what policy covers it, and the honest answer is “informally”.
  • AI plays a material part in your surveying work, and the written records the RICS professional standard has required since 9 March 2026 aren’t in place yet.
  • The annual regulatory return, such as the AML questionnaire, takes someone a week of digging through spreadsheets and inboxes.
  • Client data sits in spreadsheets, inboxes and someone’s head, and there’s no CRM anyone trusts.
  • Nobody owns the website, Microsoft 365, domains or IT suppliers, so they drift until something breaks.

If any of these is on your desk, one of the three options below will probably fit. The first call is where we find out which one, or whether you need us at all.

Three ways to work with us.

Every option has a published price, so you can rule us in or out before a call.

Start here

AI Evidence Pack

£1,500 fixed

Remote. Five working days, then a 30-minute walkthrough.

  • A register of the AI tools each team uses, what client data goes in, and whether the provider trains on it.
  • A one-page AI policy, a supervision protocol for who checks AI-assisted work, and a staff briefing.
  • Written answers for the AI questions on PII proposal forms and client questionnaires, plus a one-page verdict.
What’s in the pack

Embedded Head of Digital

From £4,000 a month

Ongoing. Three-month minimum. A written update every week.

  • Runs your website, Microsoft 365, domains and IT suppliers, so each of them has an owner.
  • Looks after client and matter data and the CRM, including regulatory figures such as the annual AML return, traced to source.
  • Keeps your AI policy current and the paper trail complete, and builds and automates what the firm needs.
How the embedded role works

Builds

From £7,500

Fixed price. We agree in writing what it must do before work starts.

  • A CRM, or compliance reporting that pulls figures from the source instead of someone's spreadsheet.
  • Client portals, and governed AI workflows with a named person reviewing the output.
  • Automation between the tools you already use.
What we build

Prices exclude VAT, which is added where applicable.

Compare all three in detail

Ongoing since August 2026

What this looks like in practice.

Since August 2026, we've provided the embedded Head of Digital & Growth for a regulated law firm in Cyprus, under a signed services agreement. The work is ongoing. So far we have:

  • built and tested a CRM, with role-based onboarding of the firm's staff now under way;
  • designed the CRM to produce the firm's annual Cyprus Bar AML compliance questionnaire figures by reporting year, with a source for every figure and any gaps visible;
  • looked after the firm's website and Microsoft 365 estate and its suppliers;
  • prepared a hosting, access and data note for the partner to sign off before real client data goes live.

The firm isn’t named here until its partner agrees. Because the work is still in progress, this lists what has been done, not results.

More about this work

Why we're certified to three ISO standards.

ISO 27001:2022 · ISO 42001:2023
Certificate 521262026 · expires 02/07/2027
ISO 9001:2015
Certificate 521272026 · expires 02/07/2027

Wolsten Studios is certified to ISO 9001 (quality), ISO 27001 (information security) and ISO 42001 (AI management) by Citation ISO Certification Limited. The certificates are for our management systems. The certified scope covers the software we build for clients: “Provision of bespoke and custom-built software, including AI integration and systems globally”.

We went through the ISO 42001 audit ourselves in 2026. So when your insurer or a client asks how AI is used, what policy covers it and who checks the output, we've already had to answer the same kind of questions about our own business.

Our certificates don't make your firm compliant with anything. They show that our own way of working has been audited. The numbers, scope and dates are published so you can check them.

Check the certificate numbers, scope and dates

Who it's for.

Regulated firms of roughly 10 to 200 people in the UK and Cyprus, where a partner or principal has to answer for how client data and AI are handled.

Law firms

If your insurer or a client asks how the firm uses AI, you need a written answer and the systems to back it up. We can also set up your CRM so the annual AML figures come from one place, each with its source.

For law firms

RICS-regulated surveying firms

The RICS professional standard on responsible use of AI has applied since 9 March 2026. If AI plays a material part in your surveying work, it requires:

  • written policies on buying and using AI;
  • safeguards for client data;
  • a register of the AI systems involved;
  • a risk register;
  • documented due diligence on AI suppliers.

We set them up with you.

For surveying firms

Accountancy practices

Insurers and clients have started asking professional firms how they use AI and who checks the output. If your practice is asked, you'll want a written answer ready, and client records that live in one system rather than across spreadsheets and inboxes.

For accountancy practices

The practicalities.

No hand-offs
The person on your first call is the person who does the work. There are no account managers in between.
Based in Cyprus
Wolsten Studios Ltd is registered in Cyprus and based in Larnaca. We take on work from firms in the UK and Cyprus.
Remote-first
We work remotely by default. On-site days are by arrangement.
Published prices
The AI Evidence Pack is a fixed fee. Embedded Head of Digital is a monthly fee with a three-month minimum. Builds each get a fixed price, agreed in writing before work starts.
Clear about the limits
We're not a law firm or a certification body, so nothing we produce is legal advice or certification. If you don't need us, we'll tell you.
More about us and how we work

Start with a 20-minute call.

Bring whatever is on your desk: a proposal form, a client questionnaire, an annual return, or a system nobody owns. We'll tell you which of the three options fits, or that you don't need one. The call is free.

Book a 20-minute call